Foundries · machine shops · fabricators

The job card, now visible to everyone.

ShapedOps tracks every order in your plant from enquiry to payment. Each stage issues the right document on your letterhead and tells your buyer on WhatsApp — so the office, the floor and the customer all see the same status.

Book a discovery call See the seven stages
01On the shop floor

How orders are tracked today, and with ShapedOps

The job card knows where the order is. The register knows the quantity. Excel knows the rate. The buyer knows nothing — so they call.

When…TodayWith ShapedOps
A buyer asks where the order is Someone calls the floor, then calls the buyer back. They open their tracking link: stage, documents, invoice.
You quote a rate Typed into Word, saved as quote_final_2.docx. Move the order to Quote sent — the quotation PDF is generated on your letterhead.
The PO comes in Sits in someone's inbox, maybe printed. Recorded against the order; the agreement is generated and the buyer is updated.
Material is dispatched Confirmed in a WhatsApp group of fourteen people. QC & dispatch is a stage. Moving it sends the buyer a WhatsApp update.
A payment is late Someone remembers — or doesn't. Invoice with a pay-online link, and reminders at 30, 60 and 90 days overdue.
It's month-end The numbers are rebuilt from the register. Pipeline value, closed revenue and conversion, already calculated from the orders.
02The manufacturing template

Seven stages, from enquiry to paid.

This is where setup starts. We rename stages to match your plant, choose which ones issue documents, and decide what your buyer hears at each step.

  1. 01

    Enquiry

    A buyer asks for a rate. It's logged with an owner — or imported with the rest of your Excel sheet.

    On the board
  2. 02

    Quote sent

    The quotation is generated with your letterhead, items, taxes and terms.

    Quotation PDF
  3. 03

    PO received

    The buyer's PO is recorded against the order and the agreement is generated.

    Agreement PDF
  4. 04

    In production

    The order is on the floor. Sales, accounts and the owner see the same status without asking.

  5. 05

    QC & dispatch

    Checked and on its way. The buyer hears about it before they think to call.

  6. 06

    Invoiced

    The invoice goes out with a pay-online link, and overdue reminders are scheduled.

    Invoice PDF
  7. 07

    Payment collected

    The receipt is issued and the order closes — and it counts toward this month's revenue.

    Receipt PDFCloses order
03On the record

Your fields. Your paperwork. One order record.

Everything the job card, the register and the Excel sheet used to hold — kept on the order, and turned into documents when the order moves.

Documents it generates

  • Quotationat Quote sent
  • Agreementat PO received
  • Invoiceat Invoiced · with pay link
  • Payment receiptat Payment collected
  • Completion certificatewhen you need one

All on your letterhead, filed against the order, and downloadable by your buyer from their tracking link.

Fields your shop already tracks

Heat no.Material gradeDrawing rev. Pattern no.Casting weightMachining allowance TransporterVehicle no.LR no. Buyer PO no.

Examples. Custom fields are set up with you during implementation, and your branding goes on everything your buyer sees.

04Who it's for

Built for plants that run on orders, not subscriptions.

Small and mid-size manufacturers anywhere in the world — the kind of business where an order is a physical thing that has to be made, checked, loaded and paid for.

Foundries & castings

Heat, grade and pattern on every order

Quotations at enquiry, updates as castings move through production and fettling, and payment tracked to the last invoice.

Machine shops

Drawing revisions where everyone can see them

Job-work and batch orders on one board, with the buyer's PO and drawing reference kept against each one.

Fabricators

Milestones that match how you get paid

Advance, stage payments and balance tracked per order, with reminders that go out on schedule.

Component manufacturers

Repeat buyers, repeat orders

Every party's history in one place — past quotes, POs, invoices and what's still due.

Traders & exporters

From enquiry to payment without the spreadsheet

Rates, quantities and documents on the order, and a tracking link your buyer can open anywhere.

Freight & logistics

A template of its own

Booking, transit, customs and delivery stages, with the same documents and WhatsApp updates. See the logistics template

05Questions

What manufacturers ask us.

Something else? Message us on WhatsApp at +91 90998 67128.

Can ShapedOps track heat numbers, material grades or drawing revisions?
Yes. During setup we add custom fields for whatever your shop tracks — heat number, grade, drawing revision, pattern number, transporter — and they sit on the order record next to quantity, rate and stage.
Which documents does ShapedOps generate?
Quotations, agreements, invoices, payment receipts and completion certificates, on your letterhead, each at the stage you choose. Dispatch is tracked as a stage on the order: when it moves, your buyer gets a WhatsApp update.
Do we have to replace our accounting software?
No. ShapedOps isn't an accounting package. It tracks the order from enquiry to payment collection and issues the client-facing documents; your books can stay where they are, and owners can export data at any time.
We run orders on Excel, a register and WhatsApp groups. Can we still start?
Yes — that's where most manufacturers start. We import the sheets you already keep, flag possible duplicates before anything is saved, and set the stages up around how your orders move today.
Can our buyers check order status themselves?
Yes. Every order has a tracking link that opens in any browser, with the current stage, documents to download and invoices to pay. No app and no login.
Do you work with manufacturers outside India?
Yes. ShapedOps is built in Ahmedabad, India, and works for manufacturing and trading businesses anywhere in the world — setup, training and support all happen online.

Early access

Tell us how your orders run today.

A discovery call, then a written proposal and fixed quote within 2–3 business days. Priced as an implementation, not per seat.

Book a discovery call Get a quote WhatsApp +91 90998 67128