Freight forwarders · transporters · logistics
Every booking, request to payment, on one board.
ShapedOps gives logistics businesses a stage for every step of a booking — from the first rate request to the payment landing. The right document is issued at each stage and your shipper is told on WhatsApp, so nobody has to call to ask where their consignment is.
Seven stages, from request to paid.
This is where setup starts. We rename stages to match how your desk works, choose which ones issue documents, and decide what your shipper hears at each step.
- 01
Booking requested
A shipper asks for a rate. The request is logged with an owner — or imported with the rest of your sheet.
On the board - 02
Quote sent
The quotation is generated on your letterhead with your rates and terms.
Quotation PDFWhatsApp - 03
Booking confirmed
The shipper says yes and the agreement is generated against the booking.
Agreement PDFWhatsApp - 04
In transit
The consignment is moving. Operations, accounts and the owner see the same status.
WhatsApp - 05
Customs clearance
Held at customs or clearing. The shipper hears about it before they think to call.
WhatsApp - 06
Delivered
The invoice goes out with a Razorpay payment link, and overdue reminders are scheduled.
Invoice PDFWhatsApp - 07
Payment collected
The receipt is issued and the booking closes — and it counts toward this month's revenue.
Receipt PDFCloses booking
Fewer "where is it?" calls. They already know.
Every booking has its own tracking link. It opens in any browser — no app, no login — and shows exactly what your team sees about that booking's stage.
Stage, documents, invoice
The current stage, every document issued so far to download, and the invoice with a pay-online link.
An update at each stage
When a booking moves, the shipper gets a message from a template you control — no one has to remember to send it.
Reminders on a schedule
Unpaid invoices get one reminder each at 30, 60 and 90 days overdue. How reminders work
The numbers your desk already tracks. On the booking.
Custom fields are set up with you during implementation, so container, bill and vehicle numbers live on the booking — not in a separate sheet.
Fields logistics teams add
Examples. You choose the fields; your branding goes on everything your shipper sees.
Documents it generates
- Quotationat Quote sent
- Agreementat Booking confirmed
- Invoiceat Delivered · with pay link
- Payment receiptat Payment collected
On your letterhead, filed against the booking, and downloadable from the shipper's tracking link.
What logistics teams ask us.
Something else? Message us on WhatsApp at +91 90998 67128.
Are the logistics stages fixed?
Can shippers check a booking without logging in?
Does ShapedOps file e-way bills or customs documents?
How do we collect payment?
Can we bring in bookings we already track in Excel?
Early access
Tell us how your orders run today.
A discovery call, then a written proposal and fixed quote within 2–3 business days. Priced as an implementation, not per seat.